Archive for the ‘MYOB’ Category.

New Year’s resolution –“To learn MYOB”

I know that we all make New Year’s resolutions and then break them, but this year I think that there is one that you should not break and that is “to get some MYOB training”.

Whether you are running your own business, thinking of starting one up or just looking to upgrade your workforce skills, a MYOB training course is a must for this year.

With the Global Financial Crisis still snapping at our heels, we as a workforce cannot afford to sit idly by and just wait to see if disaster hits us.  We need to take a stand and make ourselves valuable employees and business owners now and for the future.

Why wouldn’t you want to upgrade your resume in these harder times with a certificate or two purporting your MYOB skills?

Just take a look at the employment pages and see that employers are demanding people with excellent MYOB skills.  We at EXECaid Training can help make this happen for you and you will reap the benefits of your MYOB training over and over again.

Now let’s not forget our small business owners who are time poor and cash strapped. As a small business owner myself, I know the demands made on you on a daily basis.  Imagine being able to cut the costs of your accountant and yet still be assured that you are providing accurate and up to date information regarding your business when required.  How would you like your weekends back? MYOB training can cut the time taken by you to record all your business transactions safely, securely and accurately.  If you use a contract bookkeeper to do the data entry into your MYOB, wouldn’t you like the security that comes with understanding how MYOB works? EXECaid training can provide this peace of mind for you with our MYOB courses.

Return to work Mums, this is the perfect opportunity for you. With all the job sharing and part time work available for those with MYOB skills you need to get onto your MYOB training now and make it happen with the help of EXECaid Training.

For those of you interested in contract bookkeeping, you will of course need MYOB training to the highest level.  Contract bookkeeping is one of the best ways to get started in your own business with hours to suit yourself, and the financial rewards can be great!

MYOB training in Melbourne can help do all this for you and more….

So remember your New Year’s Resolution “To Learn MYOB” and book a course today!

MYOB Training – Classroom Vs Workplace

Looking for MYOB training? It can be difficult to decide where to start and what style of training best caters for your needs. Finding the right course requires thorough research and assessment of your specific requirements and the outcome you wish to achieve from your training.

MYOB courses that are classroom based usually offer general training within MYOB software, covering only the basic fundamentals. These types of training courses are best suited to individuals who are looking to update their skills, such as return to work mums or those who are looking to enhance their abilities and advance in the workplace. Classroom based training offers the advantage of covering all aspects of the MYOB software, from processing sales and bills to setting up and using inventory rather than concentrating on one specific feature, allowing for an extensive range of knowledge. Completion of an MYOB training course is sure to enhance your employability and provide lifetime skills that will be an asset to potential employers.

Workplace training is when a qualified professional comes to you and trains within the workplace. For those already employed or running their own business, MYOB workplace training would, in most cases, prove to be beneficial. In these circumstances, your own company or the company you work for will generally have their MYOB procedures and systems in place, so your training would need to be tailored to suit these. You will also find that employees and business owners usually only require training within one or two areas of the MYOB software, so taking days off work to attend a training course covering  all aspects of the software in a basic, general and need-to-know session could be potentially time wasting and not at all beneficial. For those starting a new business, workplace training is useful to ensure your company is set up correctly within MYOB and further training can again be personalized to meet your businesses requirements. Workplace training may also be a cheaper solution for those who may only require a few hours of training, and holds the advantage of having a qualified professional who knows your system always there to help if you meet an MYOB snag at any time.

Overall, training in MYOB software is highly beneficial, whether in a classroom situation or within the workplace, to you as an individual and can provide employers with skilled job applicants and ensure that business owners are achieving the most efficient and effective results from their MYOB software. Remember to assess your needs, visualize the position you want to find yourself in upon completion of your training and research your options, narrowing them down until you have found the solution that will best suit your specific situation.

To Upgrade or not to upgrade my MYOB software….that is the question!

The most oblivious from the MYOB software provider is of course you must upgrade! That is how they make their money.

But really, why would you?

  • If you have staff and use the payroll functions - you should upgrade to allow you to have the latest tax rates.
  • This year the Australian Taxation Office made changes to the legislation on Superannuation and Salary Sacrifice which affects the automatic payment summaries provided by the software.
  • Shortcut features are usually added to each new upgrade and this makes the software easier and faster to use.
  • MYOB only supports the last three versions of the software.
  • Business out grows usefulness of earlier versions.
  • Accountants like to see the latest version and may be unable to open data from older versions.
  • Add-on Solutions to the latest versions may be upgraded.
  • MYOB Upgrades can open older version data files.
  • MYOB Upgrades are cheaper than purchasing full version software.

Do I need to upgrade my MYOB?

  • Not if you are happy with the information provided by your current version of MYOB.
  • Not if you have a small payroll and do not mind having to change the PAYG tax manually.
  • Not if you do not have any staff on salary sacrifice to superannuation.
  • Not if you do not mind having to hand write your payment summaries at the end of year.
  • Not if your add-on software solutions have not upgraded their software.
  • Not if your accountant can still access your data file.
  • Not if you do not require MYOB support from MYOB.
  • Not if you use a MYOB certified consultant who knows the earlier versions.
  • Not if your business has not outgrown the software usefulness.

In the end it comes down to personal preferences and business needs.  Bear in mind though, that it may cost you business more than money if you do not upgrade your MYOB Software.  If your hardware dies and you have lost your old disks and software keys you may end up having to purchase more than just a hard drive not to mention the time it takes to regain your footing and return everything to its original position.

Sometimes we have to spend a little to gain a lot in the cut throat business world and not keeping up to date with the latest products and services can cost you more. To get MYOB courses in Melbourne contact us.

Why would anyone want a personalised MYOB manual?

In the business world we quite often find that when a staff member decides to move on, management uses the skills of the person leaving to train the new member on arrival.  This training is usually provided over a very short time period as management do not want to have to pay two people to do the same job.

The person leaving may write a list of the jobs that they perform on a daily basis and give instruction whilst still performing their duties, but more often than not, they forget things that they ordinarily do on a daily basis because in general we perform them without having to think.  This can cause problems when the new member takes over and then is left floundering due to lack of information and instruction on how the company performs these tasks.

As a MYOB certified consultant I quite often find when called in to assess or train in a MYOB problem area that the person doing the job does it a certain way because that is the way the person before did it.  This may not necessarily be the most effective method due to initial person’s lack of understanding of MYOB or the loss of information on processes as it is passed from one staff member to another.

And what of the problem of a key staff member just up and leaving?

In this case there is no training for the new staff member, no written instructions and nowhere to turn.  Management may have a limited knowledge of where things are kept and in what order they should be done, but in general have left the day to day data entry into their MYOB software to the person who has just left.

This is not the time to think about the fact that you should have had a MYOB manual written for your very own situation. Personalised MYOB manuals with easy to follow step by step instructions and screen shots must be an invaluable asset to the company.  Imagine not being held to ransom by the staff member who is leaving and then stressing over whether or not the new person has the skills to keep the company flowing.

Time and again we see company management leaving these sorts of problems until too late.  This then makes the problem worse and more costly to rectify. I know of company management that upon getting reports that do not make sense to them asking the staff member who is putting in the data “why” and the standard reply is “I don’t know why, the machine says so”.

Imagine getting to the end of financial year and finding that all the data processed was really quite worthless to the accountant and needs to be done again and that with some simple instruction to follow all this could have been avoided.

With a personalised company MYOB manual all staff would be able to continue on without interruption and keep the continuity and stability of the accounting system that is already in place.

MYOB Training – Classroom vs Online

What a decision! How do you choose whether to enter the classroom physically or spiritually?

Some of us have not been to class of any kind since we left school behind those many moons ago. It can be a daunting experience heading back into the classroom for some and for some it’s just a matter of time constraint.

Ok, so down to the pros and cons!

MYOB classroom training is usually accessed by adults wanting further education and therefore there should be none of that old feeling of teacher/student hierarchy.  MYOB Instructors are just that, instructors or trainers, and it is their job to get you through the course without making you feel that you are back in that old style school where you were not an equal.  Trainees, as we call our students, are seen as people looking to further their education and therefore want to be learning.  This always makes everyone’s job easier.

MYOB training in a classroom atmosphere can be extremely rewarding and fun. You have others that you can share the experience with, learn about more than just MYOB, network with others in diverse business situations, and hear different scenarios from the other trainees on their business practices.  All of these things are extremely educational for your own business and all you had to do was attend a MYOB classroom training session.

MYOB classroom training is usually done in day blocks over a short period of time, for example 2 full days or 4 nights. So if time is of the essence, this should be one of your considerations.

Now, to MYOB Online training.

Online training can be a cheaper experience than classroom training, but not always so. There are no rooms, computers or trainers to be paid for and therefore the costs to the Training Company should be minimal.  So do your research before you commit to either scenario.

You can work at your own pace with online MYOB training, (which is fine if you are not like me and leave everything until the final deadline!) and at your own time to complete your course. So if you are a night owl there is no problem with accessing training at 2 o’clock in the morning although there could be problems accessing help at that time.

Work is submitted and assessed usually through an online portal, where you can also chat to others on the forum if help is needed. Getting visual/written help should be one of the keys to look for when you are assessing what type of course would suit yourself.

You do study with some anonymity which for some people is a bonus and others it’s a pitfall.

In summary, I suppose it all comes down to the trainee; give me 2 years to finish a course and no supervision and that’s how long I will take, or put me in a classroom and give me a timeframe and I’ll get the job done.