Archive for October 2009

MYOB Training – Classroom Vs Workplace

Looking for MYOB training? It can be difficult to decide where to start and what style of training best caters for your needs. Finding the right course requires thorough research and assessment of your specific requirements and the outcome you wish to achieve from your training.

MYOB courses that are classroom based usually offer general training within MYOB software, covering only the basic fundamentals. These types of training courses are best suited to individuals who are looking to update their skills, such as return to work mums or those who are looking to enhance their abilities and advance in the workplace. Classroom based training offers the advantage of covering all aspects of the MYOB software, from processing sales and bills to setting up and using inventory rather than concentrating on one specific feature, allowing for an extensive range of knowledge. Completion of an MYOB training course is sure to enhance your employability and provide lifetime skills that will be an asset to potential employers.

Workplace training is when a qualified professional comes to you and trains within the workplace. For those already employed or running their own business, MYOB workplace training would, in most cases, prove to be beneficial. In these circumstances, your own company or the company you work for will generally have their MYOB procedures and systems in place, so your training would need to be tailored to suit these. You will also find that employees and business owners usually only require training within one or two areas of the MYOB software, so taking days off work to attend a training course covering  all aspects of the software in a basic, general and need-to-know session could be potentially time wasting and not at all beneficial. For those starting a new business, workplace training is useful to ensure your company is set up correctly within MYOB and further training can again be personalized to meet your businesses requirements. Workplace training may also be a cheaper solution for those who may only require a few hours of training, and holds the advantage of having a qualified professional who knows your system always there to help if you meet an MYOB snag at any time.

Overall, training in MYOB software is highly beneficial, whether in a classroom situation or within the workplace, to you as an individual and can provide employers with skilled job applicants and ensure that business owners are achieving the most efficient and effective results from their MYOB software. Remember to assess your needs, visualize the position you want to find yourself in upon completion of your training and research your options, narrowing them down until you have found the solution that will best suit your specific situation.

To Upgrade or not to upgrade my MYOB software….that is the question!

The most oblivious from the MYOB software provider is of course you must upgrade! That is how they make their money.

But really, why would you?

  • If you have staff and use the payroll functions - you should upgrade to allow you to have the latest tax rates.
  • This year the Australian Taxation Office made changes to the legislation on Superannuation and Salary Sacrifice which affects the automatic payment summaries provided by the software.
  • Shortcut features are usually added to each new upgrade and this makes the software easier and faster to use.
  • MYOB only supports the last three versions of the software.
  • Business out grows usefulness of earlier versions.
  • Accountants like to see the latest version and may be unable to open data from older versions.
  • Add-on Solutions to the latest versions may be upgraded.
  • MYOB Upgrades can open older version data files.
  • MYOB Upgrades are cheaper than purchasing full version software.

Do I need to upgrade my MYOB?

  • Not if you are happy with the information provided by your current version of MYOB.
  • Not if you have a small payroll and do not mind having to change the PAYG tax manually.
  • Not if you do not have any staff on salary sacrifice to superannuation.
  • Not if you do not mind having to hand write your payment summaries at the end of year.
  • Not if your add-on software solutions have not upgraded their software.
  • Not if your accountant can still access your data file.
  • Not if you do not require MYOB support from MYOB.
  • Not if you use a MYOB certified consultant who knows the earlier versions.
  • Not if your business has not outgrown the software usefulness.

In the end it comes down to personal preferences and business needs.  Bear in mind though, that it may cost you business more than money if you do not upgrade your MYOB Software.  If your hardware dies and you have lost your old disks and software keys you may end up having to purchase more than just a hard drive not to mention the time it takes to regain your footing and return everything to its original position.

Sometimes we have to spend a little to gain a lot in the cut throat business world and not keeping up to date with the latest products and services can cost you more. To get MYOB courses in Melbourne contact us.

Why would anyone want a personalised MYOB manual?

In the business world we quite often find that when a staff member decides to move on, management uses the skills of the person leaving to train the new member on arrival.  This training is usually provided over a very short time period as management do not want to have to pay two people to do the same job.

The person leaving may write a list of the jobs that they perform on a daily basis and give instruction whilst still performing their duties, but more often than not, they forget things that they ordinarily do on a daily basis because in general we perform them without having to think.  This can cause problems when the new member takes over and then is left floundering due to lack of information and instruction on how the company performs these tasks.

As a MYOB certified consultant I quite often find when called in to assess or train in a MYOB problem area that the person doing the job does it a certain way because that is the way the person before did it.  This may not necessarily be the most effective method due to initial person’s lack of understanding of MYOB or the loss of information on processes as it is passed from one staff member to another.

And what of the problem of a key staff member just up and leaving?

In this case there is no training for the new staff member, no written instructions and nowhere to turn.  Management may have a limited knowledge of where things are kept and in what order they should be done, but in general have left the day to day data entry into their MYOB software to the person who has just left.

This is not the time to think about the fact that you should have had a MYOB manual written for your very own situation. Personalised MYOB manuals with easy to follow step by step instructions and screen shots must be an invaluable asset to the company.  Imagine not being held to ransom by the staff member who is leaving and then stressing over whether or not the new person has the skills to keep the company flowing.

Time and again we see company management leaving these sorts of problems until too late.  This then makes the problem worse and more costly to rectify. I know of company management that upon getting reports that do not make sense to them asking the staff member who is putting in the data “why” and the standard reply is “I don’t know why, the machine says so”.

Imagine getting to the end of financial year and finding that all the data processed was really quite worthless to the accountant and needs to be done again and that with some simple instruction to follow all this could have been avoided.

With a personalised company MYOB manual all staff would be able to continue on without interruption and keep the continuity and stability of the accounting system that is already in place.